Refund & Conditions Policies

By enrolling the student, the parent agrees to the following terms and conditions.

MEDICAL INSURANCE

All Coding Education programs include health insurance for the entire length of the trip; this applies from the moment they arrive in the program location city until departure to their countries of origin. Personalized policies will be delivered within five days before the start of the program. (The program must be paid in full)

PAYMENTS DEADLINES

The parent agrees that the program must be paid on the following dates and amounts:

50% of the total amount 90 calendar days before the program start date.
Full amount of the program paid 60 calendar days before the program start date.
Balances will be accounted for as reflected on Kamps Education accounts; bear in mind your bank and intermediary bank fees.

Payment amounts must be covered on the stipulated dates to avoid a penalty of $200 USD per week due to requoting reservation fees. The parents release Coding Education for any responsibility on canceled park tickets, hotel reservations, workshops, and any complement of the program tied to these payment deadlines.

The student can´t be admitted to the program unless payments are fully covered.

CANCELLATION POLICIES

We have very flexible cancellation policies; please read them carefully.

1.- A refund can only apply up to 90 calendar days before the start of the program the student was enrolled in. Coding Education cannot take students’ cancellations after this point due to down payments to hotels, buses, parks, workshops, food, and already-made transfers.

2.- If the refund is requested within 30 calendar days after the enrollment, only $250 USD will be retained from the cancellation insurance.

3.- If the refund is requested 30 calendar days after the enrollment and 90 calendar days before the program, the enrollment fee of $800 USD will be retained, and the rest of the balance will be refunded.

4.- Coding Education is not responsible for the visa application process in case of visa denial or cancellation.

5.- Refunds will be sent within seven calendar days before the program’s departure date the student was enrolled in.

6.- Special medical cases will be evaluated and must come with the necessary documents.

RESTRICTIONS

1. There won´t be refunds of any amount after 90 days before the start of the program the student was enrolled in or for services not used by the student during the program.
2. The enrollment fee and other balances paid may not be transferred to other students.
3. Students who don´t respect the program rules and code of conduct may be suspended from the program without having a refund.
4. Interbank transfer costs/commissions are not included in payments or refunds; payments will be taken into balances as shown on Coding Education accounts.
5. All refunds will be processed through the same payment method utilized for the initial transaction. Please note that Coding Education cannot be held accountable if the buyer encounters difficulty accessing the original payment method.

FLIGHTS

- Flight tickets are NOT included in the program cost.
- The group must travel on the same flight.
- Once flight tickets are purchased, send the details to Coding Education for operational purposes.
1. KAMPS EDUCATION LLC is not responsible for delayed or missed flights, whether tickets are purchased through Coding Education or independently. In the event of delays or cancellations, longer wait times for hotel transfers or missed academic content may occur. No refunds or rescheduling will be provided for lost content, park visits, meals, transportation, or hotel nights due to these circumstances.
- Parents are responsible for purchasing airfare on time, either through Coding Education or their preferred agency.
- Delegations may choose their own fares if preferred. If the delegation does not accept the provided fares or fails to arrange flights within the given timeframe, Coding Education will not be liable for any financial losses.
1. Flight Coordination: Delegations are encouraged to coordinate with Coding Education before purchasing tickets to ensure alignment with the program schedule.
2. Airport Transfers: Airport transfers are included in the program price. Estimated wait time at the airport is 1 to 3 hours while other groups complete immigration processes and join the bus.

We recommend buying flight tickets once the enrollment payment is made for better rates.

PACKAGES

All regular packages in the United States based programs include students’ beds sharing two pax for queen and king beds and the use of bunk and sofabeds; if you would like to upgrade an individual bed package, please confirm availability with your Coded Representative as soon as possible. All individual bed packages have an extra cost. Rooms in all U.S.-based programs are shared accommodations, housing 2 to 5 students per room. Family suites, which are designed for 5 adults, will be used for rooms with 5 students, depending on the hotel type.

Coding Education can accept individual bed packages up to the program payment deadline; hotel reservations can’t be modified after this. Coding Education is not responsible for parents being unaware of their purchased package and unavailability to change their current package. Purchased individual beds can be queen, king, bunkbed, or sofabed; the cost guarantee is not sharing a bed but not choosing the bed type.

For Europe and Canada programs, individual beds are included in all packages.

Bed types in all our programs are; queen, king, bunkbed, or sofabed. Room cleaning services are determined by each hotel’s policies and are not defined by Coding Education. These services may be provided daily or every two days.

By enrolling the student, the parent agrees to the following terms and conditions.

INFORMATION DELIVERY FOR SCHOOLS AND PARENTS

Final logistics, itineraries, and academic program details will be shared with parents and the school within a window of 45 to 20 calendar days before the program begins. Our Coding Education Programs involve intricate logistics requiring thorough coordination among all parties. We sincerely appreciate your patience as we work diligently to ensure a top-notch tech program for your student.

The itineraries presented in the sales presentations are provided as examples. Please note that the final itinerary order may be subject to variation based on program logistics requirements. However, the content will remain consistent with what was shared in the post-parents meetings email.

Coded Behavioral Policy – CODE OF CONDUCT

At Coding Education, we believe in honesty, integrity, and safety for all – our staff and our students.

We work hard to make sure everyone has the best experience possible in our programs. By understanding what’s expected of each of us and working together, we can ensure a great experience for all.

All students in any Coding Education Program must attain the program policies. If a student breaks the rules or behaves recklessly, whether on or off campus, he or she will be held responsible for their actions. This could lead up to disciplinary action, including possible dismissal from the program and the loss of tuition and fees.

Please read and sign this document where stated to confirm acceptance of these terms.

Bullying

Each student is expected to treat every other student with respect. Our leadership takes all incidents of bullying seriously, and we train our staff to encourage open communication with students. This way, both staff and students can feel comfortable reporting any issues they encounter during their time with us. We can only address problems if we are aware of them, so we ask every student to promptly inform us of any concerns.

Consequence of Bullying: Immediate dismissal.

Program Attire

Students should wear clothing that is both comfortable and appropriate for the activities at hand while also demonstrating good taste and consideration for others. In case of a dress code violation, the program director may request a change of clothing.

Consequence of Inappropriate Program Attire: Verbal warning and requirement to change clothes.

Disruption

Any student conduct, either individually or in a group, that is intentionally disruptive to or designed to be disruptive to the normal operation of the program may result in being sent home early.

Consequence of Disruption: Verbal warning. Dismissal on second warning.

Dangerous Objects / Weapons

Items intended to harm or considered potentially dangerous will be confiscated, and bringing them to the program may result in early dismissal. All knives and dangerous items must be kept off program property. Any confiscated item is returned to the teacher or guardian on check-out day.

Consequence of Weapons: Instructor discretion. Depending on circumstances, e.g., student may have forgotten the item is in their bag. From verbal warning to immediate dismissal.

Resident / On Campus Students

Resident/on campus students are expected to follow the rules of the dorms at all times. At no time are students permitted to be in the room of another student of the opposite sex. Dorms are locked at curfew, which is 10pm each night. Except in the case of an emergency, no student is permitted to leave their dorms after curfew without express permission from a staff member, in this instance they would be escorted by a team member. Quiet hours will apply between the hours of 10pm and 7am.

Consequence of breaking curfew: Immediate Dismissal.
Lost room keys, or ID cards, as well as any damage to dorm rooms will be charged to the participant.

Deceitful Activity

Any student involved in lying or attempting to deceive staff will be subject to disciplinary action.

Consequence of Deceit: Instructor discretion. From verbal warning to immediate dismissal.

Alcohol, Drugs, and Controlled Substances

Absolutely no alcohol, drugs, or controlled substances are allowed on the property. If any of these substances are found, they will be confiscated, and the Program Director will contact the student’s parent/guardian to notify them of the student’s dismissal from the program. Any expenses related to arranging the student’s return home will be the responsibility of the parents.

Consequence of Alcohol, Drugs, and Controlled Substances: Immediate dismissal.

Consumption of Energetic Substances

Consumption of energetic drinks is not permitted on the property; Coding Education is not liable for any consequences that may arise from their consumption. Students are responsible for their own health and well-being regarding the intake of these beverages and are expected to not purchase or consume while on property.

Consequence of Consumption of Energetic Substances: Verbal and written warning.

Falsely Reported Emergency Calls and Fire Alarms

Any student setting off a fire alarm, fire extinguisher, tampering with a smoke detector or using the phone to falsely report an emergency to 911 will be subject to disciplinary action.

Consequence of False reporting: Instructor discretion. Verbal warning to immediate dismissal.

Digital Citizenship Guidelines

Coding Education acknowledges the positive role of social media and as a means of self-expression and respects students’ right to use it. However, as students who represent our program, it’s essential to follow these guidelines:

Respect in communications.
No obscenities or vulgar language nor AI content filtering.
No harassment, bullying, or intimidation
No image manipulation using digital tools, including AI.
Avoid disparaging the program.
Compliance with Coding Education policies.

Consequence of Violation: Immediate Dismissal.

Obscenity

Obscene, profane or vulgar language; written, oral, or expressed by symbols is not tolerated. Being respectful to students, teachers or staff, is important and expected.

Consequence: Instructor discretion. Verbal warning to immediate dismissal.

Vandalism

Students involved in vandalism or malicious mischief either against property or against another student or staff are disciplined immediately. Vandalism includes any kind of graffiti on walls, beds, bathroom stalls, etc. The parent/guardian is contacted immediately. Payment to repair any damage accrued as a result of the vandalism is the responsibility of the student’s parent/guardian.

Consequence: Instructor discretion. Verbal warning to immediate dismissal.

In-Room Behavior
Each student is responsible for their own behavior within the shared rooms. Any inappropriate behavior or actions that do not adhere to the norms of Coding Education (Coded), or the institution, are the sole responsibility of the individual students. It is expected that their behavior reflects the values instilled at home and at school, which align with the signing of this document. Neither Coding Education (Coded) nor any external provider assumes responsibility for any incidents or disputes that may arise from sharing rooms.

STUDENTS CONDUCT POLICY

By enrolling their child in any program organized by KAMPS EDUCATION LLC (“the Company”), parents or legal guardians expressly acknowledge and accept the following terms and conditions:

The Company shall not be held liable for any incident, harm, loss, or damage resulting from a student’s failure to comply with the established code of conduct, behavioral expectations, or any recommendation issued by teachers, program staff, or academic advisors.
In the event that a student’s misconduct or non-compliance necessitates early termination of participation or repatriation to their home country, all associated costs—including but not limited to transportation, supervision, accommodations, and administrative processing—shall be borne solely by the parent or legal guardian.
Parents or legal guardians shall also assume full financial liability for any damage, injury, or third-party claim arising directly or indirectly from their child’s actions, including violations of local laws, damage to property, or conduct resulting in bodily harm.
Students are required to fully comply with all program rules, schedules, and behavioral standards from the moment of arrival at the departure airport until the conclusion of the program and their return home.
Should a student’s actions result in involvement with local authorities or legal proceedings, KAMPS EDUCATION LLC shall bear no responsibility, financial or otherwise, for legal representation, fines, or related matters. In such cases, the Company will notify the parent or guardian, who will then assume full responsibility for the student’s welfare and liabilities.
By accepting these terms, parents and legal guardians also agree to adhere to all emergency response protocols, student welfare policies, and codes of conduct established by KAMPS EDUCATION LLC. This includes but is not limited to behavioral intervention procedures, supervision guidelines, and the Company’s internal escalation framework designed to ensure the safety and well-being of all participants.

LOST PERSONAL BELONGINGS

Coding Education is not responsible under the circumstances for stolen or lost personal belongings of students or teachers. Students and teachers must be aware of their personal belongings at all times.

MEDIA RELEASE FORM

The enrolled student will participate in the exciting activities offered by Kamps Education LLC. We might capture some great moments in photographs or videos during these activities. With that in mind, I hear by grant Kamps Education LLC, its partners, and affiliated companies the right to use these visuals. This usage covers all forms of media across the vast expanse of the universe (print, theaters, tv, online platforms, social media, and any cool tech that may pop up in the future). Kamps Education LLC will use these visuals, either on their own or alongside other materials, with the only purpose of marketing and promoting our educational programs, your child’s experience at our camp is going to be a blast, and we can’t wait to share the fun with the world!

FORCE MAJEURE

Neither Kamps Education LLC nor any providers shall have any liability for failure to perform or delay in performance of any obligations under this Agreement for any loss or damage due to delay, cancellation, or disruption caused in any manner by the laws, regulations, acts or failure to act, demands, orders, or interpositions of any government or any subdivision or agent, thereof, or by acts of God, strikes, fire, hurriacanes, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, or any other cause(s) beyond the control of either party whether similar or dissimilar to the preceding; provided however that in this case the event will be reprogrammed to a more suitable time and date with reprogramming fees for the parent.

If you have any questions, please get in touch with your local advisor or:
info@coding_education.org
+1 305 613 8105 WhatsApp or call.